Volunteer application and membership forms for nonprofits

Pollsar is a form and survey tool for nonprofits, clubs, associations and local communities: volunteer applications and shift sign-ups, membership applications, and surveys of members, residents and beneficiaries. The AI assistant builds the form from your description, applications stop getting lost in direct messages, and the numbers for your grant report are ready in the summary.

Create a free form Browse templates
Pollsar responses table: respondent rows, star ratings and filters

Forms every nonprofit needs

Volunteer application form

Who the person is, how to reach them, what skills they have, how many hours a week they can give and which causes they care about. Each application is its own tagged card, so the coordinator sees in a minute whom to call for a new task.

Volunteer shift sign-up

Instead of a sign-up sheet everyone edits at once, a sign-up form: people pick a shift or location, and each shift has its own link with a cap on spots. Once a shift is full, sign-up for it closes on its own, so ten extra people don't show up at the warehouse.

Volunteer hours log

After a shift, volunteers enter the date, the number of hours and what they did. Entries arrive as rows in Google Sheets, where hours are easy to total per person for a thank-you letter, a certificate or a community service report.

Membership application

Joining a club, association or nonprofit takes one form: contacts, interests, how the person wants to help and agreement with the bylaws. Applications land in one table, and the board reviews them from a list, not from emails.

Member survey

Once a year, ask members whether they're happy with the organization, what they value, what to change and whether they'd take on more. The NPS score shows how loyal the community is, and Pollsar keeps each year's answers separately, so you see what changed.

Community survey for residents

Find out what neighbors think about a playground, a cleanup day or a new bike lane: a QR code on the building notice board, a link in the neighborhood chat. Answers from different buildings and neighborhoods can come in through their own links and be compared in one summary.

Help and donation request form

Take help requests from beneficiaries and donation or sponsorship applications through one form: who is asking, for what and by when. Logic shows the right questions for each type of request, and every application joins one queue with the date and contacts.

Beneficiary and donor survey

Ask the people you helped what changed and what was inconvenient, and ask donors and partners whether it's clear where the money goes. The AI assistant builds the survey for you from a program description, and the findings feed your report to the funder.

Feedback after a charity event

After a charity fair, a fun run or a cleanup day, a QR code at the booth collects ratings from attendees and volunteers: what they liked, what to improve and whether they'll come back. Add a photo from the day right into a question to jog their memory.

AI assistant and reports

Tell the AI assistant: “volunteer application for a food bank: shifts, skills, whether they have a car”. It builds the form for you with questions and answer options, and you can rewrite any question to fit your organization.

Illustration of the Pollsar AI generator: a field for the survey topic

The assistant spots a question that nudges people toward the “right” answer, or one that asks about two things at once, and suggests splitting it. In resident and beneficiary surveys this matters most: honest answers beat polite ones.

Illustration: a finished questionnaire question with answer options and an AI icon

Give volunteers, donors and residents their own links to one survey: Pollsar shows how many answers came from each group and breaks the ratings down by them. You see what pleases one group and what worries another.

Pollsar results sidebar: data layers and audiences

Ask the assistant to read the written answers: it finds the main themes and builds a report with numbers and quotes for your board, partners or a grant application.

Laptop with survey results open: a responses table and a chart
Build a form with the AI assistant

How to launch a form

1 Describe the task or pick a template Tell the AI assistant whom you want to ask and about what, and it builds the form. You can also start from nonprofit survey templates or the builder.
Pollsar template gallery: categories on the left and survey cards with photos
2 Use your organization's colors Pick a theme in your colors and add your logo: volunteers and residents see your organization's form, not someone else's tool.
Style tab in Pollsar: the theme catalog with thumbnails and a survey preview
3 Share the link Put the link in the volunteer chat, a newsletter, on your website and social media, and the QR code on the booth, flyers and building notices.
Pollsar questionnaire QR code with a logo in the center and a Download button
4 Work from one list Each application is a tagged card and a row in a table you can send to Google Sheets. New applications arrive as Telegram notifications.
Pollsar respondent card: all of one person's answers, tags and the photo they uploaded
Pollsar template gallery: categories on the left and survey cards with photos

Templates for nonprofits

Two young women in light blue T-shirts planting a young tree

Volunteer survey

What motivates people to help, how often they've taken part and what keeps them from starting.

Open template
Teenagers in light blue T-shirts collect plastic bottles in a forest

Environmental volunteering survey

Which formats people would join, how much time they'd give and what holds them back.

Open template
Four colorful recycling bins in a park

Recycling survey

What residents sort, whether there are bins near home and whether they trust it gets recycled.

Open template
People walk along a lit evening path in a park

Community safety survey

Where and when people feel unsafe in the city and which measures would help them feel calmer.

Open template
A young woman rides a bicycle along a red bike lane

Local transportation survey

How people get around town and why they don't walk or bike more often.

Open template
A young woman repairs a wooden chair with green upholstery using a cordless drill

Repair and swap survey

Whether people fix things, pass on what they don't need and what stops them: ask before the swap.

Open template
Browse all templates

Why nonprofits and communities find Pollsar easier to work with

You put dues toward the cause, not software

When a community runs on dues and donations, every expense counts. That's why Pollsar is free to start, with no credit card and no time limit: applications and shift sign-ups work right away.

You don't lose a single application

Volunteers, prospective members and beneficiaries answer through a form instead of messaging the coordinator. Every application sits in one table and doesn't depend on who's on duty today.

You see each group's opinion separately

Volunteers, donors and residents answer one survey through their own links, so the answers don't mix. Neighborhoods and branches compare the same way: you see where people are satisfied and where they want change.

You file reports without hand counting

Volunteer counts, hours, average ratings and the NPS score are calculated for you, and the AI assistant picks out quotes. A funder or board report comes from a ready summary, not from memory.

You reply to volunteers before they change their mind

Each application arrives as a Telegram, Slack or email notification, a row in Google Sheets or, through Zapier, a record in your CRM. The coordinator sees it right away, not when someone finally gets to the inbox.

You hear from the people who pay dues

A member survey can be locked with a PIN, so random people from social media can't skew the answers. The board makes decisions based on the members who actually come to meetings.

Nonprofit forms FAQ

Yes, for free, and there's no need to prove nonprofit status: no credit card is required and there's no time limit. Build a volunteer application, a shift sign-up or a community survey from a template, and responses add up in a table and charts.
Beyond contact details and skills, ask what you'll need on the day of the shift: an emergency contact, T-shirt size and whether they have a driver's license. If the volunteer will work with children, ask up front whether they're willing to complete a background check (a DBS check in the UK): many organizations won't assign those roles without one. End with the open question “Why do you want to volunteer?”, and the volunteer survey shows what keeps people from getting started.
The organization issues the proof itself: a letter or certificate on letterhead with dates, type of work, number of hours and the coordinator's signature. It's easier to issue if the coordinator confirms hours right after each shift instead of reconstructing them from memory at the end of the year. Schools, colleges and employers usually also want a contact who can verify the letter, so add that field to your hours log form from the start.
Yes, for free: the AI assistant builds the application from one phrase, like “alumni association membership.” If you have several membership types (full, associate, student), let people choose the type in the first question, so they see their dues before filling out the rest. In many organizations, an “I agree to the bylaws” checkbox replaces a paper application, but if your bylaws require a signed application, keep the signature on paper or in an e-signature service.
Leave dues and donations to your website or donation platform, and let Pollsar handle applications and answers. If people need to pay a fee or support your organization after the form, they can go straight to the payment page. Details and answers stay in Pollsar, and the money goes where you already accept it.
Keep the survey under ten minutes and give a deadline in the invitation, say two weeks: a survey with no deadline gets put off and forgotten. A typical response rate for member surveys is 10–30%, and a reminder in the group chat a few days before the close usually brings a second wave of responses. A month later, share the results with members along with one decision you made based on them: they'll be more willing to answer next time.
Offer options to choose from instead of asking “What should we improve?”: with a list (playground, street lighting, parking), priorities show up right away, and you can leave one open field for people's own ideas. Ask for the street or block to compare areas, but not the house or apartment number: people answer more freely that way. Online surveys under-reach older residents, so have volunteers go door to door and fill out the survey with them on a phone, and the neighborhood safety survey gives you ready questions to start with.
Yes: add a Yes/No question with the consent wording and the participant's name to the sign-up form, and each answer is recorded in the table with a date. Make sure the wording says where the photos will appear and how to withdraw consent. It's the easiest way at events and fairs, where the photographer can't chase everyone with paperwork. For minors, a parent usually gives consent, and if publication needs a signature, for example in a sponsor's ad, keep a paper release form.

Show impact in numbers

Volunteers message you directly, applications get lost in email, and the funder report is pieced together from memory. Pollsar gathers forms, shift sign-ups and feedback into tables, so you see at once how many people came, how many hours they gave and what changed. Your work becomes visible to everyone who supports it!

Create a free form
Line illustration: a surfer catching a wave on a board