Event registration form and post-event survey

Pollsar is an event registration and survey tool for organizers: a registration form for a conference, webinar or meetup, an RSVP form and a post-event feedback survey. When seats run out, sign-ups close on their own, and the AI assistant turns the feedback into clear takeaways for your next event.

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The form as an attendee sees it: a question with images, answer options, a progress bar and navigation buttons

What to collect before and after the event

Event registration form

Name, email, phone and a choice of day or session, all in one form. Set the number of seats: once they fill up, Pollsar closes registration on its own, so no extra people turn up at the door. Every sign-up arrives as its own row in the table.

RSVP form

Guests say whether they're coming, how many people they'll bring and which menu they want. If the answer is “can't make it”, the form asks right away whether another date works. You know the head count before booking the venue and catering, not on the day.

Webinar registration

The form collects emails and questions for the speaker in advance, so the host knows what people will ask before going live. After submitting, attendees go straight to the stream page, and the form link works in any email, messaging app or social post.

Pre-event survey

Ask ahead of time which topics matter most, which format suits people and how long the event should run. Attendees rank the topics, and Pollsar shows each one's priority as a percentage. You build the agenda around what people expect, not on a hunch.

Event feedback form

Put a QR code on the last slide: attendees rate the event while it's fresh and say what to improve. The NPS score shows how many would recommend the event to colleagues, and the AI assistant pulls together the most common comments.

Speaker and session ratings

A rating grid on one screen: every talk, speaker and session on a 1-to-5 scale. Pollsar works out the averages, so you see whom to invite back and which topic to replace. Rooms and tracks can each get their own link, so the ratings don't mix.

Workshop and seminar feedback

After a seminar, workshop or talk, ask what was useful, what dragged and whether people will use what they heard. The AI assistant builds the survey for you in a minute from the agenda, and answers from every group land in one summary.

Speaker and exhibitor applications

Talk proposals for a conference or booth applications for a trade show in one form: topic, description, contacts and a slide deck upload. Applications land in one table, so the program is picked from a single list, not from emails in different inboxes.

QR code attendance sheet

Put a QR code at the entrance: attendees check themselves in with their name and company, and the attendance sheet fills a table with no paper lists. At a trade show booth, the same form collects contacts from visitors who want to keep talking.

AI assistant and event takeaways

Tell the AI assistant in plain words: “registration for a two-day conference, with a choice of session and lunch”. It builds the form for you with questions, answer options and a cover image, and you can rewrite any question.

Illustration of the Pollsar AI generator: a field for the survey topic

The assistant spots a question that hints at the answer, or one that asks about two things at once, like “Did you enjoy the talks and the coffee break?”, and suggests splitting it. The ratings stay honest and the takeaways stay useful.

Illustration: a finished questionnaire question with answer options and an AI icon

Give each day, room or track its own link: Pollsar shows how many responses came from each and breaks the ratings down by them. Day one and day two of a conference sit side by side in one panel.

Pollsar results sidebar: data layers and audiences

Ask the assistant to read the written answers: it finds what people praise and complain about most, and builds a report with numbers and quotes for your team, partners or sponsors.

Laptop with survey results open: a responses table and a chart
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How to set up registration

1 Describe the event or pick a template Tell the AI assistant what kind of event you're running, and it builds the form. You can also open event survey templates or put the form together in the builder.
Pollsar template gallery: categories on the left and survey cards with photos
2 Set the seat limit and the look Set a seat limit, and registration closes on its own once the room is full. Pick a theme that matches the event and add the organizer's logo.
Style tab in Pollsar: the theme catalog with thumbnails and a survey preview
3 Share the link and QR code Put the link in the invitation, a post, a newsletter and on the event page, and the QR code on the poster, badges, the registration desk and the last slide.
Pollsar questionnaire QR code with a logo in the center and a Download button
4 See the list and the feedback Every registration is a row in the response table, which you can export to XLSX or send to Google Sheets. Feedback after the event goes into a matching table of its own.
Pollsar responses table: respondent rows, star ratings and filters
Pollsar template gallery: categories on the left and survey cards with photos

Templates for events

Young people talking animatedly and laughing on a stage with props

Post-event survey

How the event was organized, what problems people noticed and which events they want next.

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A man in a blazer shows something on a tablet to three colleagues in aprons

Pre-event survey

Which format suits people, which topics interest them and how long the event should be.

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Six young people sitting at a table with tablets, talking

Event format survey

Which format people prefer, what makes them decide to go and what they'd trade for a great event.

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A street signpost with blue and brown arrows pointing to city sights

Event venue and logistics survey

How people get to the venue, whether the signage is clear and what to fix in the logistics.

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A bored young woman holds a red cup while a group chats behind her

Why people skip events

What stops people from coming, which conditions decide it and what organizers overlook.

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A presenter speaks in a room in front of a screen showing video call participants

Hybrid event survey

How people see the hybrid format and what a successful hybrid event needs.

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Silhouettes of people against a bright glowing light installation

Interactive event survey

What people expect from interactive formats and what stops them from joining in.

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Audience members raise their hands while the presenter at the board speaks to the room

Event atmosphere survey

Which emotions the event brings out, what spoils the atmosphere and what lifts it.

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Conference attendees sit in a row, among them a young woman in a wheelchair

Event accessibility survey

Which barriers guests run into and what would make the event more accessible.

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Why registrations and feedback are easier with Pollsar

You stop counting seats by hand

With Google Forms, someone has to close registration by hand, once there are already more people than chairs. In Pollsar you set the limit once and the form closes itself; each track or day can get its own limit and link.

You see the attendee list while sign-up is open

A new registration arrives as a Telegram or Slack notification, a row in Google Sheets or, through Zapier, a record in your CRM. The whole team works from one table, and nobody passes files around.

You hear attendees while it's fresh

A QR code on the last slide and a link in the event chat bring in answers in the first few minutes after the event ends. The survey takes two minutes on a phone, with no app and no sign-up.

You see whether each event beats the last one

Run the same survey after every event: Pollsar keeps each run's answers separately. When you sit down to plan the next program, you already see which sessions and speakers are gaining ratings and which are losing them.

You show partners the numbers

Average ratings, the NPS score and attendee quotes add up to a report you'll be glad to send to a sponsor or your boss. Export the summary to XLSX and attach it to your next deck.

You open registration for free, with no credit card

Even a 20-person meetup deserves proper registration, not a list in a group chat. So Pollsar asks for no credit card and has no trial that runs out: the form, a QR code for your poster and the summary work right away.

Event registration FAQ

Set the limit with a buffer for no-shows: typically about 28% of registrants skip free events, more than a third skip small free meetups and about 17% skip paid ones. For an 80-seat room, accept 100–110 registrations for a free event and about 95 for a paid one. Google Forms has no such limit without third-party add-ons, while in Pollsar you set it as a number in the audience settings, and once registrations reach that number, the form stops taking new ones.
Only what you'll use before or during the event: company and job title for badges, dietary restrictions for catering, whether someone needs accessibility assistance and how they heard about the event. Every extra field cuts sign-ups, so keep the form to five to seven questions and make only the contact fields required. Put photo and video consent in a separate Yes/No question: on the day of the event, you won't be able to collect it from everyone.
Five to seven questions, starting with the overall rating: people answer it most honestly before they start picking apart the details. Then ask what was most useful, what dragged on, whether they'd come again and how they heard about the event: that last answer shows which announcement channel brings people in. The ready-made post-event survey template already covers the organization and any problems, and the AI assistant adds questions for your agenda.
Yes, it's free: you can build the form and take registrations through it at no cost and with no credit card. The AI assistant builds it from a description of your event, and the link and QR code can go straight into your announcement and poster. Each registration opens on its own, with all of that person's answers.
Yes, for free: guests just need a link sent by text or messaging app along with the invitation. Send it 6–8 weeks before the wedding and ask for replies 3–4 weeks out: that's roughly when the venue or caterer needs a final head count. Ask for the plus-one's name rather than just “+1,” whether kids are coming, any allergies and whether they need a shuttle, so seating and the menu come together without calling every guest.
Post the survey link in the stream chat five minutes before the end and ask people to answer while you're still live: once the stream is over, far fewer of them respond. Ask how useful the topic was, whether the speaker explained it clearly and which webinar to run next. Send a separate “What got in the way?” question to people who registered but didn't attend: fewer than half of registrants typically make it to the live session, and their answers point you to a better time.
Expect 10–30% of attendees if you email the survey the next day. If you set aside a minute in the agenda for answering and show the code from the stage, the response rate is noticeably higher: people answer while they're still in the room. If fewer than 10% respond, your findings are more likely to reflect the happiest and the unhappiest attendees than the room as a whole.
Leave tickets and payment to your checkout or ticketing service, and let Pollsar handle registration and feedback. If the event is paid, people can go straight to the payment page after submitting the form. The attendee's details and answers stay in Pollsar, and the money goes where you already accept it.

See who's coming

Lists in group chats, “+1” in the comments and a spreadsheet three people edit, and on the day there are people at the door who aren't on the list. Pollsar puts registration in one form, closes sign-ups when seats run out and, after the event, asks what to improve. Your next event is built on what attendees actually told you!

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